Last updated: December 9, 2025

1. Introduction

The THESEUS Hub4Circularity project (“THESEUS”, “we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website or interact with us.

This policy applies only to the THESEUS-H4C website (https://www.theseus-h4c.eu). By using the site, you acknowledge the practices described here. We may update this Privacy Policy periodically, and any changes will be posted on this page.

2. Who Is the Data Controller?

The Data Controller for this website is:

Institute of Communication and Computer Systems (ICCS)
THESEUS Project Coordinator
Email: info@theseus-h4c.eu

3. What Personal Data We Collect

A. Data you provide voluntarily

When you contact us or subscribe to our newsletter, we may collect:

• Name
• Email address
• Organisation (optional)
• Message content

B. Cookies and usage data

When browsing our website, we may collect technical information such as:

• IP address (anonymised where applicable)
• Browser type and version
• Device and operating system information
• Pages visited and navigation patterns
• Referring URLs

Please see our Cookies Policy for details.

4. Legal Bases for Processing

We process your personal data on the following legal grounds:

• Responding to contact form enquiries: Legitimate interest (Art. 6(1)(f) GDPR)
• Sending newsletters and project updates: Consent (Art. 6(1)(a) GDPR)
• Analytics and performance cookies: Consent (Art. 6(1)(a) GDPR)
• Security and spam prevention (e.g. reCAPTCHA): Legitimate interest (Art. 6(1)(f) GDPR)

You may withdraw consent at any time.

5. How We Use Your Personal Data

We may use your information to:

• Respond to your enquiries
• Send newsletters, project updates, and notifications
• Share THESEUS results and dissemination materials
• Improve website functionality and user experience
• Ensure website security and prevent malicious activity

6. Who We Share Data With

We do not sell or lease your personal data.

We may share your data only with:

• THESEUS Consortium partners for project-related communication
• Service providers acting on our behalf (e.g., hosting, newsletter tools, analytics providers)
• Authorities if required by law

All parties are bound by confidentiality and GDPR obligations.

7. International Data Transfers

Some of our service providers (e.g., Google, YouTube) may process data outside the EU, including in the United States. Such transfers rely on the EU–US Data Privacy Framework or Standard Contractual Clauses (SCCs), ensuring adequate protection of your data.

8. Data Retention

We retain data only as long as necessary:

• Newsletter subscriptions: until you unsubscribe
• Contact form submissions: up to 24 months
• Analytics data: according to our Cookies Policy
• Server logs: typically 30–90 days

Data may be stored longer if required by law.

9. Your Rights Under GDPR

You have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion (“right to be forgotten”)
• Restrict processing
• Object to processing based on legitimate interests
• Request data portability
• Withdraw consent at any time
• Lodge a complaint with your national Data Protection Authority

To exercise your rights, contact us at: info@theseus-h4c.eu

10. Security Measures

We implement appropriate technical and organisational measures to protect your data, including secure hosting, encryption (HTTPS), controlled access, and regular monitoring. However, no online system can be guaranteed to be completely secure.

11. Google Analytics and Third-Party Services

We use Google Analytics to understand website usage and improve performance. Data is anonymised where possible and not linked to personal identifiers.

More information: https://business.safety.google/gdpr/

You may opt out via the Google Analytics Opt-out Browser Add-on.

Embedded content (e.g., YouTube videos) may also collect usage data. Please refer to our Cookies Policy for full details.

12. Contact Us

If you have any questions about this Privacy Policy or how we process personal data, please contact info@theseus-h4c.eu

THESEUS Communication Team